Work emails are little tricky. You might be an expert in writing mails, but when it comes to writing emails for professional purpose every bit of what you add matters. Your email can play your position decider a lot times. Your email must be able to convince the reader for a reply. Long verbose emails will simply make the reader bored and he might miss out on important contents. Careful understanding and apt delivery of the content is the perfect blend to a good work email. Here are a few tips to prepare a work email.
Give a clear idea about what the email is intended for
First of all you being the one to compose the email, you must have a clear idea about the purpose of the mail. Having a very ambiguous idea will cause you to script goofy emails. Your desired outcome must be clear in the mail. Organize your thoughts and then write down.
Add meaningful Subject lines
When your mail is received, the first impression one gets about your content will be based on the subject. Adding irrelevant and long subjects may become reasons why one may skip from reading your mail. Add a very catchy as well as meaningful subject line that will brief the purpose of the mail. This will attract the reader to go through the content.
Make it brief, really brief
Too many words can end up swallowing the purpose of the email. Write the email in a way you focus on the purpose in the first few lines and add a few supportive lines to it later.
Remember emails are not conversations
It is often seen that people compose mails in a way they seem like a conversation. Your style of writing must look professional and also not like a conversation. A string of mails does not mean they are decision making process. Keep important interactions face to face and limit emails for transfer of information.
Grammar and spell check
Bad spellings give a very bad impression about your mail. Before you send your mail make sure you have used proper grammar and do a spell check. Go through the entire content once to make any changes if required.
Restrict the type of content
If you do not want your email filling the top columns of newspaper tomorrow then, think before you send important materials via email. Other people can also read your email and it is possible that the privacy you expected did not favor you. Keep important conversations and sharing face to face to maintain privacy.
Make it easy
Ensure you add necessary URL and blog links after your signature to give a much clear idea to your receiver. Also make sure the links you sent are functional in order to give an easy access to your information. Highlight the keywords or format them.
Figure out the right font
If you do not want you email to look like a crazy advertisement you will have to be very careful with the font. Avoid using very thick, bright clumsy fonts which might make your receiver feel blinded. Also chose an apt font size that is readable. Very small or very big fonts disrupt the way your email gets presented.
